HR software connected to what's really happening at work

Yes. Sense Workplace is scalable and flexible, with no minimum team size or long contracts.

• Small businesses benefit from low pricing and out-of-the-box features.
• Mid-sized companies enjoy UK-based support, automation, and integrations - plus features that help a growing team.
• Larger enterprises can customise workflows, access deep analytics, and unify dispersed teams on one platform.

It’s especially well-suited to organisations with mobile or mixed workforces.

Sense.hr lets you manage a wide range of HR functions, including:

• Core HR admin and digital employee records - see our HR essentials here
• Absence, holiday, and sickness tracking
• Time & attendance (manual via Sense Clocks or the Sense Workplace App, or automated via Sense Gateways)
• Recruitment (ATS), onboarding, and offboarding
• Performance management, 1-to-1s, and reviews
• Expense tracking and custom approval workflows
• Document storage, e-signatures, compliance audits
• Smart location-based features and real-time workforce visibility

Sense Workplace stands out through its accurate real-time location technology, and its deep focus on deskless and field-based workforces. Key differentiators include:

• Inclusion by design: Built for workers traditional systems often ignore (e.g. lone workers, seasonal staff).
• Operational visibility: Location-aware tools show where people are and how spaces are used - which you can learn more about here.
• HR + Ops alignment: Shared platform breaks silos between HR and operations.
• AI assistant (AMI): Speeds up document creation, data analysis, and HR support.
• Custom workflow engine: Automates even the most unique or non-standard processes.
• Modern UX: Mobile-friendly and intuitive for teams on the go.

Yes. Sense Workplace is powered by a highly flexible workflow engine that adapts to how your teams actually work - automating tasks, reminders, approvals, and even unusual or custom HR processes. This helps growing businesses scale without increasing admin load.

Absolutely. Employees and managers can login via their laptop, tablet, or even using the Sense Workplace mobile app.

Employees can use their Sense Workplace access to complete actions such as:

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• Request holidays, log absences and submit expenses
• Clock in/out - via many methods, including the Sense Workplace mobile app, the Sense Clock (scan your card on the machine upon entry), Sense Gateways (automatically know when people are in or out), and the durable and wearable Sense Badge.
• Update personal info, check and sign documents, and mark tasks as complete

Manager access can be customised, but examples of how managers might use Sense Workplace could include:

• Runing structured 1-to-1s
• Approving holiday leave
• Tracking tasks and setting targets
• Managing performance across dispersed teams
• Finding and redeploying staff members

Admins can customise permissions, set approval rules, create custom screens, set up org charts, share data with payroll, and much more.

Yes. Sense.hr includes export feeds and integrations for payroll systems like Sage and Xero, and also supports custom integrations and open APIs with other 3rd parties. It also has native integrations with Sense hardware, including clock machines, wearable devices, ID cards, and more. inteWhy not read more about our integrations here?

This partly depends on the size of your organisation, the complexity of customisation you require, and the number of capabilities you wish to implement. However, as a general rule, implementation is fast, guided by UK-based experts, and free of setup fees. To get a precise quote, including for our software, hardware, or any additional services you may wish to purchase, just visit our pricing page and request a quote.

You can book a free personalised demo with one of our UK-based HR software experts, who will walk you through our system, discuss your needs, and show you how everything works. If you still have questions, further demos can be arranged. Or, if you're ready to get started, you can go ahead with no risk - we do not charge cancellation fees, so you can exit any time you like. You can book a free demo here.

Sense Workplace is suitable for any organisation that needs to manage people, or people admin. As well as essential HR functionality for office workers, Sense HR has additional features for industries with large teams of mobile, dispersed or deskless workers, such as:

• Facilities management
• Care homes and healthcare providers
• Field services
• Construction and engineering
• Logistics and transportation
• Hospitality and catering
• Retail and wholesale

It's easy for people to login from their office computer, mobile phone, or tablet. But for those workers without desks, computers or for whom mobile phones are inappropriate, Sense Workplace can also provide dedicated wearable technology or smart tags, to include them in your system. Also, users do not need company email addresses in order to use the system - our technology is designed to be highly inclusive, making our HR technology and location technology especially useful for organisations other tech providers tend to forget.

Some of the industries that use Sense HR include (but are not limited to): Agriculture, Energy & Utilities, Manufacturing, Construction & Real Estate, Transportation & Logistics, Retail & Consumer Goods, Hospitality & Tourism, Media & Entertainment, Information Technology (Technology / Tech), Telecommunications, Financial Services, Insurance, Healthcare & Life Sciences, Education, Public Sector / Government, Professional & Business Services (consulting, legal, accounting, etc.), Nonprofit / Charitable, and Aerospace & Defense.

HR software (also called HRIS or HCM) helps businesses manage employee data, automate processes like onboarding or time tracking, and improve compliance and performance. It replaces spreadsheets and manual tasks with digital workflows that save time and reduce errors.

There’s no single leader globally, as each HR system tends to offer something slightly different, and it therefore depends on what you need. However, some of the most popular HR platforms include Workday, Bamboo, HiBob, ADP, and Breathe. Sense Workplace is an increasingly popular option, especially amongst UK employers - but also with those who have dispersed, global teams. We have 1,000+ companies using our software, and most of our team of engineers and support agents have worked in the HR software industry for at least a decade - some even longer.

Sense Workplace takes data security seriously, both from the perspective of how we treat your data as our customer, but also how we let you handle your own workforce data.

With Sense HR, you can rest assured that you'll get:

• Unlimited secure document storage
• GDPR-compliant data handling
• Audit logs and access controls
• E-signatures and compliance reminders

We are also ISO27001 accredited, and it's worth noting that our AI features operate in secure, closed environments, meaning your data is never used outside of your own instance of Sense Workplace, and never shared for AI training purposes. The entire system is designed to meet stringent privacy standards.

Sense HR supports you in your quest for compliance, by offering you ways to complete right to work checks, document verification, and e-signatures complete with a verifiable audit trail. We also send automatic reminders for compliance deadlines, and ensure you are GDPR compliant via secure storage and access logs. Our HR software comes packed with plenty of audit-ready reporting tools, and a ton of features to help you reduce risk, stay compliant, and avoid fines.