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Fixed, fair pricing based on the parts you actually need

Our prices never change based on your ability to pay — we build your quote using a fixed, fair pricing model based on the elements you actually deploy.

Up to 100 Staff
£400–£1,200 /mo
Up to 500 Staff
£1,200–£4,000 /mo
1000+ Staff
£4,000+ /mo

Price ranges are indicative, and deployments may be scoped to operational complexity.

Request a Detailed Quote See it in action

Everything Included in One Central Platform

Unlike systems built from stitched-together third-party tools, Sense Workplace is a unified platform. Every capability — HR, presence, automation, and AI — shares one data model and one source of truth.

Nothing is bolted on. Everything works together. No integration gaps, no vendor finger-pointing, no manual workarounds when something breaks.

See the full platform
🏗️
Workforce infrastructure
Hardware, location, presence — built in
👁️
Operational visibility
Real-time maps, dashboards, event logs
⚡
Automation
Location-triggered, no-code workflows
📋
HR
Records, compliance, documents, onboarding
🤖
AI agents + workforce intelligence
Ami, Scout, Clockwise, Counsel, Payslip Assistant
One platform · One data model · One source of truth

Your quote is built from four cost components

Sense Workplace is made up of different software and hardware products — we price each component separately so you only pay for what you deploy.

01 · Software
Per employee, per month
PEPM · billed monthly or annual
£4–9 PEPM
HR · ATS · Automate · Attendance · Presence · AMI Operational Intelligence
Range varies by workforce size and operational capabilities deployed.
02 · Hardware & Presence
Per device, per site
Monthly lease or one-off purchase
Scoped to infrastructure
Sense Clock · Sense Badge · UWB Presence · Gateways · Lone Worker
Infrastructure varies by:
  • Indoor coverage
  • Badge density
  • Site complexity
  • Mapping precision
  • Lone worker requirements
03 · System Setup
Initial configuration & training
One-time setup cost
Scoped to deployment
Configuration, data migration, user training, and go-live support tailored to your operational requirements.
Simple software-only deployments may have minimal setup costs. Complex multi-site or hardware implementations are scoped individually.
04 · Infrastructure Deployment
Physical installation & infrastructure work
One-time deployment cost
Scoped to infrastructure
On-site installation, UWB mapping, hardware commissioning, and infrastructure validation.
  • Site surveys & UWB mapping
  • Hardware installation & commissioning
  • Infrastructure testing & validation
  • Multi-site rollout coordination
  • Operational readiness verification
Typical Outcomes

The ROI of Sense Workplace

Here are a few typical results our customers see within the first few months of deploying Sense.

1-3%

Payroll Reduction

All attendance verified to eliminate time theft and timesheet errors

60%

Fewer SLA Disputes

All jobs carried out for clients are verified with time and location

15 Hours

Time Saved Weekly

No need for supervisor headcounts or timesheet investigations

1 Hour

Response Time Reduction

Faster detection, location and response for lone worker incidents

40 Hours

Saved Preparing Evidence

Evidence and reports auto-generated for audits and investigations

12%+

Efficiency Gains

Dynamic task allocation and staff deployment during busy shifts

Typical outcomes based on actual customer deployments. Results vary by organisation size and operational complexity.

Worked operational deployments

Real Deployments, Real Customers, Real Prices

Each one is a different operational footprint. Pick the closest fit — or scroll through all four.

Care Home Group (100 Staff — 4 Sites)

The challenge

  • ✗ Payroll leakage
  • ✗ Agency overspend
  • ✗ Time lost during incidents
  • ✗ Reputation & compliance risk

The result

  • ✓Reduced payroll disputes
  • ✓Lower agency dependency
  • ✓Faster emergency response
  • ✓Better compliance readiness

Typical Cost

£900–£2,200 / month
£2k–£8k implementation

Lower range reflects software-led deployments. Higher range includes full indoor visibility coverage across multiple care sites.

What Sense Workplace enabled

Sense Clock

Verified attendance through physical clock-in and badge tap.

Sense Badge + UWB Presence

Live indoor staff visibility where GPS cannot reliably operate. Helping teams:

  • Locate lone workers faster
  • Improve emergency response
  • Verify staffing coverage
  • Understand workforce movement across care environments
Indoor & outdoor workforce maps

Real-time workforce maps across buildings, campuses and operational environments.

AMI operational intelligence

Automatic identification of missed shifts, staffing gaps, attendance anomalies, payroll inconsistencies and operational risks — before they become operational problems.

FM Contractor(200 Staff - 12 Sites)

The challenge

  • ✗ SLA & Invoice Disputes
  • ✗ Payroll Leakage
  • ✗ Time Lost by Supervisors
  • ✗ Timesheet Disputes

The result

  • ✓60% Fewer Invoice Disputes
  • ✓Monthly Payroll Deduction of £8,000+
  • ✓3 Additional Sites Won
  • ✓50% Less Supervisor Admin

Typical Cost

£3k–£8k / month
£10k–£40k implementation

Deployments similar to this FM provider tend to fall within this price range. Price variance is down to factors such as the accuracy of indoor location required (e.g. UWB vs standard presence), the types of devices for staff (e.g. Badges vs Tags), and the complexity of mapping requirements for indoor sites.

What Sense Workplace enabled

Sense Clocks

12 Sense Clocks were installed, one at each client site, giving staff a central way to clock-in that was location-verified and fed back to the FM provider directly, reducing payroll waste and manual admin.

Sense Badges

200 Sense Badges – one for each member of staff – showed staff active task lists during each shift, and verified completion with a time and location stamp, proving work had been completed in the correct zone.

Indoor Mapping

Indoor maps of each client site were created to show supervisors which zone each person was currently in, helping them to locate individuals, manage workloads, and redeploy staff more effectively.

Workflows and Automation

Implemented several workflows, automating things like re-assigning staff to additional tasks if they complete their full task list, and auto-verifying timesheets or detecting anomalies to reduce manual intervention.

Retail Chain (800 Staff — 40 Sites)

The challenge

  • ✗ Slow Seasonal On-Boarding
  • ✗ Workforce Visibility
  • ✗ Difficulty Covering Sickness
  • ✗ Poor Shift Planning

The result

  • ✓Faster Seasonal Mobilisation
  • ✓Better Shift Planning
  • ✓Monthly Payroll Reduction of £16k+
  • ✓Faster Sickness Coverage

Typical Cost

£5k–£15k / month
£8k–£30k implementation

Deployments similar to this retail chain tend to fall within this price range. Price variance is down to factors such as the accuracy of indoor location required (e.g. UWB vs standard presence), the types of devices for staff (e.g. Badges vs Tags), and the complexity of mapping requirements for indoor sites.

What Sense Workplace enabled

HR + ATS

All staff were put into one central HR system for managing holidays, documents, contracts and absence, and recruitment was all standardised and centralised through Sense ATS.

Sense Clocks

A number of Sense Clocks were rolled out at all 40 retail stores, giving staff a location-verified timesheet for each shift they completed, meaning fewer disputes and less payroll waste.

Quizzy™ - AI Recruitment

AI-powered mass recruitment agent Quizzy™ was implemented to quickly screen dozens of applicants for seasonal roles, and pass the most suitable candidates for human review.

Workflow Automation

Implemented several workflows, such as to scan for understaffed stores and automatically balance this against quieter stores for dynamic staff redeployment or reassignment.

Manufacturing & Logistics(500 Staff — 2 Sites)

The challenge

  • ✗Payroll Uncertainty
  • ✗ No Lone Worker Visibility
  • ✗ Poor Shift Planning
  • ✗ Clock-In Bottlenecks

The result

  • ✓No Queues at Clock-In
  • ✓Reduced Payroll Waste
  • ✓Faster Lone Worker Response
  • ✓Better Production Rates

Typical Cost

£4k–£12k / month
£5k–£60k implementation

Deployments similar to this manufacturing and logistics company tend to fall within this price range. Price variance is down to factors such as the accuracy of indoor location required (e.g. UWB vs standard presence), the types of devices for staff (e.g. Badges vs Tags), and the complexity of mapping requirements for indoor sites.

What Sense Workplace enabled

Sense AutoClock

Sense Gateways installed at each entrance and exit, as well as working and break zones, to automatically generate location-verified timesheets as people move through each site.

Sense Badges + Tags

400 Sense Badges – for lone workers or for staff who may need to be redeployed to different stations throughout the day – plus 100 Sense Tags for staff who only need to be clocked in and out.

Lone Worker Console

Real-time map view of all lone worker locations, with Badges equipped with active SOS alerts, hard fall detection, and automated check-ins to ensure worker safety and expedite response.

Workflow Automation

Implemented several workflows, such as to automate staff re-deployment when task lists are finished early, or to analyse movement patterns of lone workers to plan better routes.

Pricing Variables

Pricing Variables What affects your deployment cost

We name these upfront so you can scope your deployment realistically from the start.

Number of operational sites
Hardware estate size
Indoor visibility coverage
UWB mapping precision requirements
Number of Sense Badges
Lone worker monitoring requirements
Custom operational integrations
Infrastructure complexity & mapping precision

Higher infrastructure investment typically unlocks greater workforce visibility, operational intelligence and automation capability.

Get your personalised pricing estimate

Tell us about your team size and we'll send you a detailed quote tailored to your deployment needs. No obligation, no hard sell — just transparent pricing based on what you actually need.

Verified hours ↑ 30%
Payroll disputes ↓ 80%
Get your quote

No hard sell. Just see if Sense Workplace fits your organisation.

Frequently asked questions

Is hardware required for every deployment?

No. Many organisations deploy only the software platform (HR, ATS, Automate, AMI). Hardware becomes relevant when you need:
  • Verified physical attendance
  • Real-time workforce location visibility
  • Indoor positioning where GPS doesn't work
  • Lone worker safety monitoring
  • Emergency mustering capabilities
Your quote is built around what you actually need.

Why don’t you publish fixed per-employee pricing?

Because operational complexity matters more than headcount. A 200-person deployment could be:
  • A single-site office using HR software only
  • A multi-site care provider with full indoor presence coverage
  • A contractor needing proof-of-service across customer locations
  • A manufacturer requiring UWB workforce mapping across large facilities
We price based on what you deploy, not arbitrary tiers.

Can Sense replace multiple systems we currently use?

Yes. Organisations commonly consolidate:
  • Standalone HR systems
  • Separate time and attendance tools
  • Disconnected lone worker apps
  • Manual onboarding processes
  • Separate workforce tracking systems
  • Spreadsheet-based operational workflows
Into one unified platform with a single source of truth.

How quickly can we receive a detailed quote?

Indicative pricing is typically provided same-day. Detailed proposals including infrastructure scoping, deployment plans, and implementation timelines are usually delivered within 2–5 working days depending on complexity.

Do you charge extra for support or updates?

No. UK-based support, platform updates, security patches, and feature releases are included in your software subscription. You're never charged separately for product improvements or ongoing support access.

What happens if we grow beyond our initial deployment?

The platform scales with you. Additional users, sites, or hardware can be added as needed. Software costs adjust based on actual employee count, and infrastructure expansions are scoped as fixed-price projects — no surprises.
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