Complete HR System

Software for People Management

All your HR data at your fingertips, wrapped up in a system your people will actually want to use!

Sense Workplace makes easy work of HR admin, approvals, documents and signatures, and more. Customise your system, store unlimited data, and automate repetitive processes.

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No hard sell. Just see if Sense Workplace fits your organisation.

The Modern, AI-Powered People Database

Store unlimited information and find it fast. Customisable records let you store the HR information that matters to your business, while your HR assistant AMI makes sure you can instantly find anything you need by just asking.

Learn more about Employee Records

Your AI-Powered HR Document Hub

Create, send, sign and track every HR document, with unlimited storage, built-in e-signatures, and instant help from your AI assistant AMI – quickly draft, personalise and distribute documents with a single prompt.

Learn more about Documents

Tailored On-Boarding Processes that Run Themselves

Give new starters a flying start with automatic, AI-powered on-boarding journeys that run themselves in the background. Customise then automate everything, from sending out contracts or NDAs, to chasing for signatures.

Learn more about Onboarding

Explosive, AI-Powered HR Reporting

Turn your HR data into memorable, attention-grabbing insights. Ask questions, uncover hidden trends, and generate powerful reports or infographics that highlight risks, present solutions and make impact at board level.

Learn more about Explosive Reports

Eliminate Repetitive HR Admin

Let your HR processes run themselves in the background. Build, customise, and deploy workflows in minutes – all with smart logic, AI support, and in-built connectivity across your different business systems.

Learn more about Automate HR Admin

Build Your Team of AI Agents

Build a bigger HR team by adding AI Agents and virtual workers to your system – each designed to execute specific tasks, functions or abilities. Do more for your company, without blowing your hiring budget.

Learn more about Hire AI Agents

Empower Your People, Stay In Control

Give each person their own login, so they can take care of tasks such as requesting holidays, updating their records, signing contracts and checking training documents. Stay in control by setting rules and permissions.

Learn more about Staff Self Service

Performance Reviews that Run Themselves

Unleash the power of AI and automation on your performance reviews, leaving your teams and their managers to work together while you sit back and analyse your company's strengths, weaknesses and opportunities.

Learn more about Performance

Book, Approve and Track Holidays and Events

Manage every type of leave, set your own rules, automate approval workflows, and give employees an easy way to request time off. AI analysis helps you stay on top of availability, entitlements, trends, and staffing risks.

Learn more about Holidays & Events

Track, Identify and Reduce Problem Absence

Record all different absence types, and analyse your absence data with AI to identify worrying patterns or areas of concern. Use heatmaps to inform responses, and automate these responses with custom workflows.

Learn more about Absence Management

Run accurate payroll like clockwork

Sense Workplace delivers easy and accurate payroll via PayCaptain, either in your browser, or as a managed service from an expert team. Validate timesheets, generate payslips, and run accurate payroll in seconds - even for your busiest deskless workers with complex shift patterns.

Learn more about Payroll

Connect HR, Payroll, Ops, and more!

Our range of standard integrations connect you to popular apps and tools including payroll, but you can build almost any integration you can imagine using Service Connectors – to connect and automate all your favourite systems.

Learn more about Integrations

Frequently asked questions

How do I choose the correct employee software?

Start by listing your key needs - like maybe you need an employee onboarding software feature, a performance management tool, or built-in absence management software. Remember also to list any must-have integrations - what systems do you need this software to work alongside and share data with? Then, compare a few providers. Look for clear pricing, strong support, and an interface your team will actually enjoy using. A short demo or trial is often the best way to see if it fits your workflow. A demo is usually the best way forward, as you can ask questions as you go and find out if the software does what your team needs it to.

Why is employee software important?

It saves time, reduces admin errors, and supports compliance with employment regulations. Features such as automated HR workflows, employee self-service portals, and built-in reporting functionality give managers and employees easier access to accurate information and actionable insights.

Can I customise workflows and reports?

Yes. Sense Workplace lets you tailor approval steps, notifications, and reporting dashboards so they match your company’s structure and processes. That includes custom compliance reporting options when you need them.

Is Sense Workplace secure and GDPR-compliant?

Absolutely. Sense Workplace follows strict data-security practices - encryption, role-based access, regular audits, etc. We are also ISO27001 certified, and fully compliant with UK GDPR requirements. You can find out more about our security here.

Can we integrate payroll or time-tracking tools?

Yes. You can connect popular payroll, time and attendance tracking, and other HR-related apps through our integration options or API, so data flows smoothly without duplicate entry. You can also use our Sense Automate platform to build out custom integrations, automations and workflows with other 3rd party systems and apps, including other systems!

How soon can we launch the system?

Implementation can be quick. Many teams are up and running within a few days, but for larger companies with complex requirements this can take a few weeks - it all depends on how much data you are importing, what kind of information you are tracking, and any custom setup you need.

Can Sense Workplace integrate with other systems/apps I already use?

Yes. We offer out-of-the-box integrations for common tools and an open API for custom connections, so you can link Sense Workplace with the platforms you rely on.

Can I scale the software as my business grows?

Definitely. Whether you add more employees, new locations, or extra HR functions, Sense Workplace is built to expand with your organisation - making it ideal for any small business that needs room to grow.

What makes Sense Workplace different from other providers in the UK?

Sense Workplace is part of Sense Workplace - a modern workforce management platform for organisations with high volumes of deskless and frontline workers. This means that Sense Workplace can be enhanced with any other service or product offered by Sense Workplace, including real-time location tracking, recruitment and talent management, hardware and environmental monitors, and more. Sense Workplace combines an easy-to-use interface with flexible configuration and strong UK compliance features. From a digital onboarding process to advanced analytics and automation, our focus on intuitive design and responsive support helps teams get real value quickly, without the steep learning curve some systems require.

Discover how Sense could help your organisation thrive 🚀

Our team of UK-based workplace technology experts will be delighted to show you around our platform and give you a personal, guided tour.